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Protecting Word documents Word When working with Word documents you often need to limit the changes to the document. To protect Word document, do the following: 1. Failed to send the question. It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect.
Note: Encrypting the document prevents authoring by more than one person at the same time. For more information about user authentication, see Information Rights Management in Office When you open a protected document, Microsoft Word restricts what you can change based on whether the document owner granted you permission to make changes to a specific part of the document.
The Restrict Formatting and Editing task pane displays buttons for moving to the regions of the document that you have permission to change. If you do not have permission to edit any parts of the document, Word restricts editing and displays the message, "Word has finished searching the document" when you click the buttons in the Restrict Formatting and Editing task pane.
If you close the task pane and then try to make changes where you do not have permission, Word displays the following message in the status bar:. Important: Office is no longer supported.
Upgrade to Microsoft to work anywhere from any device and continue to receive support. Upgrade now. Add protection mark the parts that can be changed. Having permission to make changes in the document is not the same as having permission to remove protection from the document.
Even in a document where everyone has permission to make changes to the content, only those individuals who are authenticated owners or who type the correct password have permission to remove protection. When someone opens a protected document, Microsoft Office Word restricts changes based on whether the person has been granted permission to make changes to a specific part of the document.
When the document is opened, the Restrict Formatting and Editing task pane displays buttons for moving to editable regions of the document. If permission has been granted for Everyone to be able to make changes to parts of the document, anyone who opens the document can move to the parts they can change by clicking Find Next Region I Can Edit.
If permission has been granted for only specific individuals to be able to make changes to parts of the document, only those individuals can move to the parts they can change. For everyone else, Office Word restricts editing and displays the message, "Word has finished searching the document" when they click the buttons in the Restrict Formatting and Editing task pane.
If you close the task pane and then attempt to make changes where you do not have permission, Word displays in the status bar the following message:. Protect a document and mark the parts that can be changed On the Review tab, in the Protect group, click Restrict Editing. In the list of editing restrictions, click No changes Read only. Select the part of the document where you want to allow changes.
For example, select a block of paragraphs, a heading, a sentence, or a word. What do you want to do? Add protection and mark the parts that can be changed Unlock a protected document Make changes in a restricted document Add protection and mark the parts that can be changed On the Review tab, in the Protect group, click Restrict Editing. Need more help? Expand your skills. Get new features first. Was this information helpful? Avira Antivirus Crypto Miner.
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