You can have only one saved deposit for each checkbook. To restrict the number of receipts that appear in the scrolling window, enter a range, then choose Redisplay.
Mark each receipt to include in the deposit. To mark or unmark a group of receipts, choose Mark All or Unmark All. If you mark a group of receipts, and then you change the receipt type, date range, or currency ID and choose Redisplay, the previously marked group of receipts remains marked and you can mark additional receipts. The deposit amount at the bottom of the window is updated each time you mark or unmark a receipt.
To change the individual currency and coin amounts or to view total amounts for each receipt type, choose the Deposit Amount expansion button to open the Deposit Totals window. Choose Save or Post. If you post a deposit, the Bank Deposit Posting Journal is printed when you close the window, depending on your selections in the Posting Setup window.
The posting journal displays deposit information and all receipts marked for each deposit posted since you opened the window. The Deposit Totals window displays the number of checks, credit cards, and cash receipts you marked for deposit, and the total monetary amounts for each type. You can enter separate totals for coin and currency. If Multicurrency Management is registered, you can browse through this information for each currency.
Use the Bank Deposit Entry window to enter deposits without receipts to record a lump-sum deposit without assigning receipts. You can then enter a deposit without receipts transaction for the total amount of the receipts you just cleared. Unlike deposits with receipts and deposits to clear receipts, you can enter and save an unlimited number of deposit without receipts transactions for each checkbook. When you enter a deposit without receipts transaction, the total amount of the deposit appears in the Checks Total Amounts field in the Deposit Totals window.
To enter individual totals for check, credit card, currency, and coin amounts, choose the Deposit Amount expansion button in the Bank Deposit Entry window to open the Deposit Totals window. When you post a deposit without receipts transaction, the checkbook balance is updated by the deposit amount. Enter or select the checkbook ID and the description. The next available deposit number appears when you select the checkbook ID.
Enter the deposit amount. To break down the deposit into its component monetary types, choose the Deposit Amount expansion button to open the Deposit Totals window, and enter the correct amounts for checks, credit cards, currency, and coin. If you post the deposit, the Bank Deposit Posting Journal is printed when you close the window, depending on your selections in the Posting Setup window.
The posting journal displays deposit information for each deposit posted since you opened the window. You can save only one deposit to clear receipts or deposit with receipts transaction at a time for each checkbook. The Cash account was updated when the receipts were posted in subsidiary modules or in the Bank Transaction Entry window. If you already entered and saved a deposit to clear receipts transaction, that deposit is displayed, because you can save only one deposit to clear receipts transaction for each checkbook.
To enter a new deposit to clear receipts or deposit with receipts transaction, you must post or delete the existing deposit first. To restrict the number of receipts visible in the scrolling window, enter a range for the receipts and choose Redisplay. Mark each receipt to clear. To view total amounts for each receipt type, choose the Deposit Amount expansion button to open the Deposit Totals window. If you post a deposit, the Bank Deposit Posting Journal is printed when you close the Bank Deposit Entry window, depending on your selections in the Posting Setup window.
Use the Bank Deposit Entry window to void a deposit. The following table explains what happens when you void the different deposit types:.
If Multicurrency Management is registered and the receipts on the original deposit had a realized gain or loss, the amount of the gain or loss is reversed. Your system uses the exchange rate from the original deposit to ensure that the amounts are updated correctly. Enter or select the checkbook ID and deposit number to void. The original deposit information is displayed.
The Bank Deposit Posting Journal is printed. Use the Bank Deposit Entry window to delete deposits. You can delete a deposit that has been saved, but not posted. All receipts assigned to the deposit are unmarked and become available for deposit. When you delete a deposit, historical records are not updated. Transferring funds from one checkbook to another ensures that your accounts contain the correct amounts for your accounting activities.
For example, you might want to transfer funds from your general checkbook account to your payroll checkbook account before each payday. Use the Bank Transfer Entry window to transfer funds from one checkbook to another. The default transfer number for each transaction increments from the previous number, and the three-letter code is based on your selections in the Bank Reconciliation Setup window.
You can use duplicate transfer numbers. To transfer funds, both checkbooks must be assigned the same currency, or one checkbook must be assigned to the functional currency. The multicurrency transfer date and currency ID determine the exchange rate for transfers. Enter the transfer date.
For example, suppose you need to cover the payroll for December You might enter Pay December To verify your exchange rates, choose the currency ID expansion button. Choose Post. The Bank Transfers Posting Journal is printed when you close the window, based on settings in the Posting Setup window. Both checkbook balances and Cash accounts are updated to reflect the posted transfer.
The posting journal displays all transfer transactions posted since you opened the window. When you void transfers, the original transfer date appears. The transfer transaction must meet the following conditions before it you can void it:.
If you use duplicate transfer numbers, be sure to select the correct transaction from the list in the lookup window. Enter or select the transfer number to void. The checkbook balances and Cash accounts are updated to reflect the voided transaction. Transfer transactions voided since you opened the window are marked with an asterisk. Once you review your bank statement and enter adjusting amounts, you can reconcile to ensure that the balance in your checkbook matches the balance reported on your bank statement.
To reconcile your checkbook with your bank statement, mark the transactions that have cleared the bank and check the amounts against those that appear on the statement. If a transaction cleared the bank for a different amount than was entered, you can enter the difference and distribute the amount to the posting account of your choice.
You also can enter adjusting entries to track interest income, other expenses or income, and service charges, so that you can reconcile the checkbook properly. Use the Reconcile Bank Statements window to reconcile the cash-related transaction information you entered with the transaction information recorded by the banking institution. Open the Reconcile Bank Statements window. Enter or select a checkbook to reconcile.
You can reconcile both active and inactive checkbooks. If you previously saved reconciliation information for this checkbook, that information is displayed and you can edit it.
Enter a cutoff date for this reconciliation. Transactions with dates that fall on or before the cutoff date appear in the scrolling window of the Select Bank Transactions window.
The reconcile process will list voided transactions that were created before the cutoff date and voided after the cutoff date as outstanding transactions. The totals for the payments and deposits in the cleared transaction section of the Select Bank Transactions window include only payments and deposits. The totals do not include adjustment transactions. Mark the C column for the transactions that have been cleared by the bank. To enter cleared differences—transactions that have a cleared amount different from the amount entered in the checkbook—see Entering cleared differences.
Use the spacebar to mark the check box. The number of cleared transactions and the total amount are updated as you mark each transaction. You can view the original entries by selecting a transaction and choosing the Number link.
An asterisk appears next to each transaction included in the range. The Cleared Transactions section of this window includes only payments and deposits. Adjustments are not included in the totals. To enter adjusting amounts, choose Adjustments to open the Reconcile Bank Adjustments window. See Entering a miscellaneous bank adjustment transaction for more information. Choose Reconcile to reconcile the checkbook. The difference between the adjusted checkbook balance and the adjusted bank balance must be zero before the system reconciles the checkbook with the bank statement.
The adjustment transactions update Bank Reconciliation, General Ledger, and the checkbook balance. The Last Reconciled Balance and Last Reconciled Date fields for this checkbook in the Checkbook Maintenance window are updated with the bank statement ending balance and the bank statement ending date. Use the Reconcile Bank Adjustments window to enter adjustment transactions—such as service charges, interest income received, and other income or expenses—to adjust the checkbook balances.
These adjustments must be entered in the same currency as the checkbook. Enter a transaction date. The bank statement ending date you entered in the Reconcile Bank Statements window appears as a default entry. The adjustment updates General Ledger and Bank Reconciliation when you reconcile checkbook balances. Enter the adjustment amount. You can enter only positive numbers. The offset and Cash accounts are debited or credited by this amount, depending on the type of transaction. Repeat steps 5 through 8 until you finish entering the adjusting entries, then choose OK to close the Reconcile Bank Adjustments window.
When transactions clear the bank for a different amount than what was posted, and a different cleared amount is entered in the Cleared Amount Entry window, an information icon appears for those transaction amounts in the Select Bank Transactions window. This indicates that the cleared amount for the transaction is different from the amount entered in the checkbook.
The posted amount appears in the Select Bank Transactions window, and the cleared amount appears as the total amount for cleared transactions. Select the transaction with the differing amount and choose the Payment or Deposit expansion button to open the Cleared Amount Entry window. Enter the cleared amount for the transaction. Choose OK to save your changes and close the window. The Select Bank Transactions window is displayed.
Enter an adjustment for the amount of the difference. Both the checkbook and the Cash account are updated when you reconcile. As you enter account information and adjusting entries, the reconcile difference is subtracted from the net adjustment. When you finish, the difference should be zero. You can print preview reports before reconciling to verify the transactions you marked as cleared, or the adjustments you entered. Use the Select Bank Transactions window to print preview reports:.
The Print Reconciliation Reports window opens, where you can mark the reports to be printed. Your system stores a vast amount of detailed information about your cash-related transactions. You can use inquiries and reports to view and analyze information about a specific transaction, or to obtain general information about a group of transactions.
This part of the documentation contains procedures for removing history from Bank Reconciliation, and explains the routine checklists. Use inquiries to view checkbook register information. Because the inquiry windows provide efficient access to information, you always can view your current checkbook activity.
You can view multicurrency amounts in the originating, functional, or reporting currency. The option is saved on a per user, per window basis. Dieses Training kann zur Zeit leider nicht online gebucht werden. Frage zum Kurs Ihre Fragen zum Kurs. Anrede Herr Frau. You explore the different types of transactions, receipts, and deposits that may be entered in this module. This chapter explains how each type of transaction may update the cash balance in the General Ledger, the checkbook balance in Bank Reconciliation, or both.
Print checks for miscellaneous items in Bank Reconciliation. Enter bank transfers. Enter and post deposits. Module 3: Reconcile Bank Statements This chapter examines the steps necessary to reconcile a checkbook to the bank statement. The process to enter miscellaneous transactions and adjustments during the reconcile process is covered in detail.
Time is spent discussing the transaction posting that occurs during the reconcile process. Enter adjustments for miscellaneous transactions such as service charges or interest earned. Account for cleared differences between the checkbook and the bank.
Print Reconciliation Preview reports. Module 4: Maintaining Records This chapter examines the functionality available to maintain Bank Reconciliation records. The process to void transactions, transfers, and deposits is covered in detail.
Time is spent discussing the procedure for changing and deleting records. We may terminate or suspend your account and bar access to the service immediately, without prior notice or liability, under our sole discretion, for any reason whatsoever and without limitation, including but not limited to a breach of the Terms. If you wish to terminate your account, you may simply discontinue using the service.
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